Freedom of Information Act 2000

Information available from Birchwood Town Council under the model publication scheme

 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

                                   

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

Website and/or Birchwood Community News (BCN)

Free

Who’s who on the Council and its Committees

Minutes of May meetings (available on website) detail which Councillors are on which Committees

Free

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

BCN and Website have Councillors and Council contact details

Free

Location of main Council office and accessibility details

BCN and website

Free

Staffing structure

Website

Free

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

Annual return form and report by auditor

  Hard Copy

  Free*

Finalised budget

Published in BCN annually

Free

Precept

Published in BCN annually

Free

Borrowing Approval letter

Hard Copy

Free*

Financial Standing Orders and Regulations

Hard Copy

Free*

Grants given and received

Hard Copy

Free*

List of current contracts awarded and value of contract

Hard Copy

Free*

Members’ allowances and expenses

Chair’s Allowance Published in BCN

Free*

Expenses

No expenses  are paid to Cllrs

n/a

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy and/or website)

Parish Plan (current and previous year as a minimum)

Website

Free

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website and in BCN

Free

Quality status

n/a

n/a

Local charters drawn up in accordance with DCLG guidelines

n/a

n/a

 

 

 

 

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy and/or website)

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

BCN and Website

Free

Agendas of meetings (as above)

Notice Boards, Library

Free

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Website

Hard Copy

Library

Free

Free*

n/a

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard Copy

Free*

Responses to consultation papers

Hard Copy

Free*

Responses to planning applications

Hard Copy

Free*

Bye-laws

n/a

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Hard Copy

Hard Copy

Hard Copy

Hard Copy

Hard Copy

Free*

Free*

Free*

Free*

Free*

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard Copy

Ref National Policies-Recruitment

Hard Copy

Hard Copy

Hard Copy

Hard Copy

Free*

Free*

Free*

Free*

Free*

Free*

Information security policy

Internal Filing Procedures/ Access Protocols

Records management policies (records retention, destruction and archive)

Internal Filing Procedures/ Access Protocols

Data protection policies

Internal Filing Procedures/ Access Protocols

Schedule of charges (for the publication of information)

See below

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard Copy

Free*

Assets Register

Hard Copy

Free*

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Hard Copy

Free*

Register of members’ interests

Hard Copy

Free*

Register of gifts and hospitality

n/a

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

Allotments

n/a

Burial grounds and closed churchyards

n/a

Community centres and village halls

n/a

Parks, playing fields and recreational facilities

n/a

Seating, litter bins, clocks, memorials and lighting

Inspection

Bus shelters

Inspection

Markets

n/a

Public conveniences

n/a

Agency agreements

Inspection

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

n/a

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

Birchwood Town Council has an open information policy on most matters (except personnel and wage information for individuals), some commercially sensitive information and information restricted by Data Protection.

Free* - any information that we hold within the constraints outlined above can be viewed, by appointment, free of charge.  If any copies of documents are required, we would levy a charge as outlined below.  Please note, the item may be subject to copyright.
Contact details:

Clerk to the Council, Birchwood Town Council, Parkers Farm Community Centre, Birchwood, Warrington WA3 6AN

Telephone:    01925  819440

E-Mail    This email address is being protected from spambots. You need JavaScript enabled to view it.

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

 To cover cost of copying

Photocopying @ 10p per sheet (colour)

To cover cost of copying

Postage

Actual cost of Royal Mail standard 2nd class

Detailed search of records

£10.00 per search

Statutory Fee

In accordance with the relevant legislation (quote the actual statute)

Information can be inspected free of charge at Town Council offices

Free of Charge

Information that can be photocopied without breaching copyright laws can be copied using our copier at the cost of 10p per A4 sheet.