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Information to be published
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How the information can be obtained
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Cost
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Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
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Website and/or Birchwood Community News (BCN)
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Free
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Who’s who on the Council and its Committees
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Minutes of May meetings (available on website) detail which Councillors are on which Committees
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Free
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
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BCN and Website have Councillors and Council contact details
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Free
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Location of main Council office and accessibility details
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BCN and website
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Free
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Staffing structure
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Website
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Free
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Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
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(hard copy and/or website)
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Annual return form and report by auditor
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Hard Copy
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Free*
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Finalised budget
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Published in BCN annually
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Free
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Precept
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Published in BCN annually
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Free
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Borrowing Approval letter
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Hard Copy
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Free*
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Financial Standing Orders and Regulations
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Hard Copy
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Free*
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Grants given and received
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Hard Copy
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Free*
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List of current contracts awarded and value of contract
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Hard Copy
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Free*
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Members’ allowances and expenses
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Chair’s Allowance Published in BCN
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Free*
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Expenses
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No expenses are paid to Cllrs
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n/a
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
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(hard copy and/or website)
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Parish Plan (current and previous year as a minimum)
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Website
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Free
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Annual Report to Parish or Community Meeting (current and previous year as a minimum)
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Website and in Summer Copy of BCN
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Free
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Quality status
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n/a
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n/a
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Local charters drawn up in accordance with DCLG guidelines
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n/a
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n/a
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Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
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(hard copy and/or website)
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
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BCN and Website
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Free
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Agendas of meetings (as above)
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Notice Boards, Library
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Free
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
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Website
Hard Copy
Library
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Free
Free*
n/a
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
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Hard Copy
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Free*
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Responses to consultation papers
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Hard Copy
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Free*
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Responses to planning applications
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Hard Copy
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Free*
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Bye-laws
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n/a
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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(hard copy or website)
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
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Hard Copy
Hard Copy
Hard Copy
Hard Copy
Hard Copy
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Free*
Free*
Free*
Free*
Free*
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
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Hard Copy
Ref National Policies-Recruitment
Hard Copy
Hard Copy
Hard Copy
Hard Copy
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Free*
Free*
Free*
Free*
Free*
Free*
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Information security policy
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Internal Filing Procedures/ Access Protocols
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Records management policies (records retention, destruction and archive)
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Internal Filing Procedures/ Access Protocols
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Data protection policies
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Internal Filing Procedures/ Access Protocols
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Schedule of charges (for the publication of information)
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See below
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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(hard copy or website; some information may only be available by inspection)
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
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Hard Copy
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Free*
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Assets Register
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Hard Copy
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Free*
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
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Hard Copy
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Free*
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Register of members’ interests
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Hard Copy
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Free*
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Register of gifts and hospitality
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n/a
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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(hard copy or website; some information may only be available by inspection)
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Allotments
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n/a
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Burial grounds and closed churchyards
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n/a
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Community centres and village halls
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n/a
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Parks, playing fields and recreational facilities
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n/a
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Seating, litter bins, clocks, memorials and lighting
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Inspection
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Bus shelters
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Inspection
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Markets
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n/a
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Public conveniences
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n/a
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Agency agreements
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Inspection
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
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n/a
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Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
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