Minutes of Annual Meetings

 

Annual Town Meetings are usually held in May, prior to the monthly May Town Council Meeting.  At this meeting the outgoing Chair gives a report to those present.  The content of this report is included within the minutes of the meeting.

  

The 2019 Annual Town Meeting was held on 28th May 2019 at 6pm.

 

For the May 2019 Annual Town Meeting minutes click here.

 

Annual Town Meeting Minutes

Annual Minutes May 2018

 Annual Minutes May 2017

 Annual MinutesMay 2016

Annual MinutesMay 2015 

Annual MinutesMay 2014

Annual MinutesMay 2013

Annual MinutesMay 2012

Annual MinutesMay 2011

Annual MinutesMay 2010

Annual MinutesMay 2009

Annual MinutesMay 2008

Meetings

 

There are usually eleven full meetings of the Town Council during a calendar year which take place at Parkers Farm, Delenty Drive, Birchwood and they are held on the fourth Tuesday of each month (except August and December may change) starting at 6.00 pm unless otherwise specified. There is usually no meeting in August as the Council is in Recess.

These meetings are open to the public, with a short period of time put aside for public participation at the beginning of each meeting.

The date of the December meeting, and if there is to be one, is confirmed nearer the time. This is because the date of the meeting usually coincides with Christmas week.

In an election year the Annual Town Meeting and the May Town Council meeting may need to be brought forward to take account of any applicable legal requirements. These meetings are usually held on the same evening.

Meeting dates for the next few months, starting at 6.00 pm, are as follows:

Tuesday 24th September 2019

Tuesday 22nd October 2019

The address for Parkers Farm Community Centre is: Birchwood Town Council, Parkers Farm Community Centre, Delenty Drive, Birchwood, WA3 6AN

Agenda Notices and a copy of the Clerk's Report are placed on local noticeboards in advance of the meeting. A copy is also available at Birchwood Library.

The Annual Town Meeting is held in May of each year, which is an opportunity for residents to raise issues they wish the Town Council to address. At this meeting the outgoing Chair gives their report which informs residents of actions taken by the Town Council on their behalf during the last year as well as any proposed activities for the coming year.

 

 

 

About our Monthly Meetings

The main monthly meetings start at 6pm, and are usually held at Parkers Farm Community Centre, unless otherwise notified.

Members of the public are welcome to attend.  There is an opportunity for visitors to raise any matters of concern during the Public Participation section, which is one of the first items on the monthly agenda. 

Agenda Notices and a copy of the Clerk's Report are placed on local notice boards in advance of the meeting and a (draft) copy of the minutes are also sent to the Birchwood Library for reference.

Minutes of Main Meetings and Part I Finance will be published following ratification at the next monthly meeting.

For the October 2019 Town Council Meeting Agenda Notice click here. (This will be published 6 days prior to the meeting.)

For the October 2019 Clerk's Report to the Council and Part I Finance Items to be received/considered at the October 2019 meeting click here.  (This will be published 6 days prior to the meeting.)

Copies of previous minutes are available to download by selecting the relevant month from the list.

Draft Minutes

For the avoidance of doubt, readers are please asked to note the following caveat in relation to the draft minutes published here:

For the sake of topicality, immediacy and relevance, the Town Council publishes here the unapproved draft minutes of the most recent of its meetings. These minutes will not normally be approved until the next meeting of the Town Council and therefore are not the formal minutes of record.

The minutes published here may contain unintended errors or inacuracies and therefore may be subject to correction and amendment at the next meeting.

For the DRAFT September 2019 Council Meeting Minutes - click here. (These will be available 6 days prior to the October 2019 meeting.)

For the DRAFT September 2019 Part I Finance Meeting Minutes - click here. (These will be available 6 days prior to the October 2019 meeting.)

The Minutes of monthly meetings are in two parts: Main Minutes and Finance Part 1 Minutes.


 

2019 Minutes:

Main Minutes

Main Minutes July 2019 Main Minutes

Main Minutes June 2019 Main Minutes

Main Minutes May 2019 Annual Council Meeting Main Minutes

Main Minutes April 2019 Main Minutes

 Main Minutes March 2019 Main Minutes

Main Minutes February 2019 Main Minutes

 Main Minutes January 2019 Main Minutes

 

Finance Minutes

Main Minutes July 2019 Part 1 Finance Minutes

Main Minutes June 2019 Part 1 Finance Minutes

Main Minutes May 2019 Part 1 Finance Minutes

Main Minutes April 2019 Part 1 Finance Minutes

Main Minutes March 2019 Part 1 Finance Minutes

Main Minutes February  2019 Part 1 Finance Minutes

Main Minutes January 2019 Part 1 Finance Minutes


Main Minutes

Main Minutes December 2018 Main Minutes

Main Minutes October 2018 Main Minutes

Main MinutesSeptember 2018 Main Minutes

Main Minutes July 2018 Main Minutes

Main Minutes June 2018 Main Minutes

Main Minutes May 2018 Annual Council Meeting Main Minutes

Main Minutes April 2018 Main Minutes

Main Minutes March 2018 Main Minutes

Main Minutes February 2018 Main Minutes

Main Minutes January 2018 Main Minutes

 

Finance Minutes

Main Minutes December 2018 Budget and Precept Meeting Minutes

Main Minutes December 2018 Part 1 Finance Minutes

Main Minutes October 2018 Part 1 Finance Minutes

Main Minutes September 2018 Part 1 Finance Minutes

Main Minutes September 2018 Joint Sub-Committee Meeting Minutes

Main Minutes July 2018 Part 1 Finance Minutes

Main Minutes June 2018 Part 1 Finance minutes

Main Minutes May 2018 Part 1 Finance Minutes

Main Minutes April 2018 Part 1 Finance Minutes

Main Minutes March 2018 Part 1 Finance Minutes

Main MinutesFebruary 2018 Part 1 Finance Minutes

Main MinutesJanuary 2018 Part 1 Finance Minutes

 


2017 Minutes

The Minutes of monthly meetings are in two parts: Main Minutes and Finance Part 1 Minutes.

Main Minutes

Main Minutes December 2017 Main Minutes

 For the November 2017 Policy, Strategy and Engagement Sub-Committee meeting Minutes click here.

Main Minutes October 2017 Main Minutes

Main Minutes September 2017 Main Minutes

Main Minutes July 2017 Main Minutes

For the July 2017 Youth, Leisure & Environment Sub-Committee Minutes click here.

Main Minutes June 2017 Main Minutes

Main Minutes May 2017 Main Minutes

Main Minutes April 2017 Main Minutes

Main Minutes March 2017 Main Minutes

Main Minutes February 2017 Main Minutes

Main Minutes January 2017 Main Minutes

  

Finance Minutes

Main MinutesDecember 2017 Part 1 Finance - incorporating the Precept 2018-2019 Meeting Minutes

 For the November 2017 Pre-Budget, Finance and Strategy meeting Minutes click here.

Main Minutes October 2017 Part 1 Finance Minutes

Main Minutes September 2017 Part 1 Finance Minutes

Main Minutes July 2017 Part 1 Finance Minutes

Main Minutes June 2017 Part 1 Finance Minutes

Main Minutes May 2017 Part 1 Finance Minutes

Main Minutes April 2017 Part 1 Finance Minutes

Main Minutes March 2017 Part 1 Finance Minutes

Main Minutes February 2017 Part 1 Finance Minutes

Main MinutesJanuary 2017 Part I Finance Minutes


2016 Minutes

The Minutes of monthly meetings are in two parts: Main Minutes and Finance Part 1 Minutes.

 

Main Minutes

Main Minutes December 2016 Main Minutes

Main Minutes October 2016 Main Minutes

Main Minutes September 2016 Main Minutes

Main Minutes July 2016 Main Minutes

Main Minutes June 2016 Main Minutes

Main Minutes May 2016 Main Minutes

Main Minutes April 2016 Main Minutes

Main Minutes March 2016 Main minutes

Main Minutes February 2016 Main Minutes

Main Minutes January 2016 Main Minutes

 

Finance Minutes

Main Minutes December 2016 Part I Precept Finance Minutes

Main Minutes December 2016 Part 1 Finance Minutes

Main Minutes October 2016 Part 1 Finance Minutes

Main Minutes September 2016 Part 1 Finance Minutes

Main Minutes July 2016 Part 1 Finance Minutes

Main Minutes June 2016 Part 1 Finance Minutes

Main Minutes May 2016 Part 1 Finance Minutes

Main Minutes April 2016 Part 1 Finance Minutes

Main Minutes March 2016 Part 1 Finance Minutes

Main Minutes February 2016 Part 1 Finance Minutes

Main Minutes January 2016 Part 1 Finance Minutes


2015 Minutes

The Minutes of monthly meetings are in two parts: Main Minutes and Finance Part 1 Minutes.

 

Main Minutes

Main MinutesDecember 2015 Main Minutes

                There was no main meeting in November 2015

Main MinutesOctober 2015 Main Minutes

Main MinutesSeptember 2015 Main Minutes

Main MinutesJuly 2015 Main Minutes

Main Minutes June 2015 Main Minutes

Main Minutes May 2015 Main Minutes

Main Minutes April 2015 Main Minutes

Main Minutes March 2015 Main Minutes

 Main MinutesFebruary 2015 Main Minutes

Main Minutes January 2015 Main Minutes

Finance Minutes

Finance Minutes December 2015 Finance Part 1, Precept 2016/2017 Minutes

Finance Minutes December 2015 Finance Part 1 Minutes

Finance Minutes November 2015 Finance & Strategy Part 1 Minutes

Finance Minutes October 2015 Finance Part 1 Minutes

Finance Minutes September 2015 Finance Part 1 Minutes

Finance Minutes July 2015 Finance Part 1 Minutes

Finance Minutes June 2015 Finance Part 1 Minutes

Finance Minutes May 2015 Finance Part 1 Minutes

Finance Minutes April 2015 Finance Part 1 Minutes

Finance Minutes March 2015 Finance Part 1 Minutes

Finance Minutes February 2015 Finance Part 1 Minutes

Finance Minutes January 2015 Finance Part 1 Minutes

 


2014 Minutes

 

Main Minutes

Main MinutesNovember 2014 Main Minutes

Main MinutesOctober 2014 Main Minutes

Main MinutesSeptember 2014 Main Minutes

Main MinutesJuly 2014 Main Minutes

Main MinutesJune 2014 Main Minutes

Main MinutesMay 2014 Main Minutes

Main MinutesApril 2014 Main Minutes

Main MinutesMarch 2014 Main Minutes

Main MinutesFebruary 2014 Main Minutes

Main MinutesJanuary 2014 Main Minutes

Finance Minutes

Finance MinutesNovember 2014 Finance Part 1 Minutes

Finance MinutesOctober 2014 Finance Part 1 Minutes

Finance MinutesSeptember 2014 Finance Part 1 Minutes

Finance MinutesJuly 2014 Finance Part 1 Minutes

Finance MinutesJune 2014 Finance Part 1 Minutes

Finance MinutesMay 2014 Finance Part 1 Minutes

Finance MinutesApril 2014 Finance Part 1 Minutes

Finance MinutesMarch 2014 Finance Part 1 Minutes

Finance MinutesFebruary 2014 Finance Part 1 Minutes

Finance MinutesJanuary 2014 Finance Part 1 Minutes

 


2013 Minutes

 

Main Minutes

Main MinutesNovember 2013 Main Minutes

Main MinutesOctober 2013 Main Minutes

Main MinutesSeptember 2013 Main Minutes

Main MinutesJuly 2013 Main Minutes

Main MinutesJune 2013 Main Minutes

Main MinutesMay 2013 Main Minutes

Main MinutesApril 2013 Main Minutes

Main MinutesMarch 2013 Main Minutes

Main MinutesFebruary 2013 Main Minutes

Main MinutesJanuary 2013 Main Minutes

Finance Minutes

Finance MinutesNovember 2013 Finance Part 1 Minutes

Finance MinutesOctober 2013 Finance Part 1 Minutes

 


Archived Minutes for Previous Years

Are you looking for the minutes for a meeting held in a previous year?

Search the Archive.

 

Public Participation

You cannot speak while the normal business of the meeting is being conducted. However, it is good practice for all councils to include a public participation section on their agenda which allows some time at the meeting for members of the public to address the council on an issue that concerns them.

Time for this is put aside during the 'Recess' part of the Agenda, under 'Public Participation'.

Whilst Members of the public are welcome to attend the Town Council meetings, they are only permitted to speak during this section of the meeting and can only address the Council via The Chair.

Councillor Surgeries

There is a ‘public participation’ session at the start of the monthly Town Council Meeting when residents can raise any issues.

In addition Councillors' contact details can be found at http://www.birchwoodtowncouncil.org.uk/council/councillors

Residents can also continue to contact the Town Council in the usual ways - by telephone, email, or in person (at the office).